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Distributing reports at scale

Leverage advanced report delivery solutions to make sure the necessary data and insights reach the right stakeholders

Report delivery is a critical aspect of modern software and analytics platforms, as it allows businesses to communicate more efficiently and stay competitive. The goal, at the end of the day, is to get the right data into the right hands when it's needed most — without any delays or workflow interference.

Why Does Report Delivery Matter?

Designing effective reports is only half the battle. Delivering them to users flexibly is another challenge altogether because distributing information at scale or embedding reports in an application requires a robust system that can handle various complexities and flexible delivery mechanisms. This system needs to be adaptable enough to support multiple use cases, whether it is:

  • Providing tailored insights to sales teams

  • Embedding operational data directly within a client-facing application

  • Generating real-time alerts for critical business metrics

  • Offering customized dashboards for end users based on their preferences

What Can You Do With Report Delivery? 

Effective report delivery is more than simply sending data from point A to point B. Businesses need versatile solutions that can grow with them and simplify report distribution, without manual intervention, to meet both internal and external demands. You can use report delivery for:

  • Scheduling: Automating report distribution based on a predefined timetable guarantees that decision-makers, teams, or clients receive key insights on a recurring basis. Scheduling eliminates the manual steps of running reports and can help balance report processing loads.

  • Splitting: This capability allows you to divide a single, large report into smaller, more relevant sections tailored to specific users or departments. This way, each recipient only gets the data they need, which improves clarity and reduces information overload.

  • Stitching: On the flip side, you can combine multiple reports or datasets into a unified, comprehensive document. This comes in particularly handy when data from various sources needs to be consolidated for broader business analysis. In a nutshell, it gives all parties involved a holistic view in one place.

  • Bursting: You can take automation a step further by generating a single report and then distributing it to multiple recipients — each receiving a subset of the data based on predefined filters. This approach is ideal for delivering personalized insights to different departments, regions, or clients.

  • Alerting: Sending real-time notifications to stakeholders lets them know immediately when critical thresholds or conditions are met within the data. This keeps teams proactive and empowers them to address issues or capitalize on opportunities as they arise — providing insights when they are needed the most.

  • Integrating with third-party distribution services (SMTP/FTP/SendGrid/Kafka): Combining report delivery solutions with other tools allows you to leverage the most efficient and scalable channels to meet user or system needs. For example, you can use SMTP for email distribution, FTP for file transfers, SendGrid for transactional emails, or Kafka for streaming data to maximize the value of the insights being distributed.

What Are the Benefits of Efficient Report Delivery?

Efficient report delivery translates into faster decision-making, reduced manual intervention, decreased human error, and improved data governance. Automating report distribution allows organizations and users to focus on analyzing insights rather than struggling with data accessibility. Other important perks to take into account include:

  • Enhanced communication: Regular report delivery fosters transparency and accountability within organizations. It keeps everyone on the same page and working towards common goals. 

  • Better customer service: Timely information allows quicker responses to customer inquiries and issues. Meeting customer expectations can lead to higher satisfaction and repeat business. 

  • Compliance adherence: Many industries have reporting requirements that must be met. Timely and flexible delivery helps identify potential compliance issues early on and mitigate risks.

  • Overall business success: Data-driven insights can give businesses a competitive edge. Besides, effective report delivery can help streamline operations and reduce costs, leading to increased profitability and sustainable growth.

As enterprises rely more heavily on data analytics, delivering timely and flexible reports has increased exponentially. Building reporting functionality into applications and embedding flexible report delivery mechanisms inside existing applications plays a critical role in offering a seamless user experience without adding infrastructure strain.

What Delivery Options Does Jaspersoft Provide?

Jaspersoft is a reporting and embedded analytics software platform that provides tools for data analysis, reporting, and visualization. It's designed for businesses that rely heavily on data-driven insights and offers a range of delivery methods tailored for enterprise or embedded reporting. Here's how Jaspersoft ensures flexibility and scalability:

Embedded in Your Application

Jaspersoft’s embedded reporting provides users with actionable insights without them having to leave the platform. This offers a frictionless user experience — which is particularly important for customer-facing applications.

Developers can generate reports directly through Java. This allows for complete customization and control and makes it possible to integrate complex reporting features while maintaining the overall architecture of the application. We also leverage:

  • Visualize.js: This JavaScript application programming interface (API) enables easy embedding of interactive reports and dashboards into your web applications. It offers a lightweight and efficient solution for adding visual reports.

  • HTTP API: This API is especially useful for microservices-based applications where modular design is key.

  • REST API: This allows developers to generate, schedule, and deliver reports directly from their applications. It’s a great option for automating workflows and supports custom reporting based on user inputs.

Reporting Portal

A centralized portal allows you to provide a consistent user experience, even in environments where external clients may access reports. Jaspersoft offers:

  • White-label to match your style: Customization is crucial for original equipment manufacturers (OEMs) and enterprise organizations. Jaspersoft’s white-labeling options allow report tailoring based on the brand’s style and help maintain a consistent visual identity across applications.

  • Data and user security: Jaspersoft offers multi-layered data protection, ensuring only authorized users access the reports they need. It supports role-based access controls, encryption, and audit logging to meet compliance requirements and protect sensitive information.

  • Interactive report viewer: This feature enables users to filter and sort report data directly within the application. As a self-service capability, this empowers users to explore the data without relying on developers to generate new reports constantly.

  • Multi-tenancy: For organizations supporting multiple clients, Jaspersoft’s multi-tenancy feature ensures that each client only sees the data and reports relevant to them. This offers an extra layer of privacy and compliance with data regulations, which is especially important in SaaS applications serving different companies or departments, where data isolation is critical.

Scalable Distribution

Jaspersoft offers powerful tools to promote efficiency when distributing reports at scale. These include:

  • IO microservices: This feature improves application scalability and flexibility. It allows developers to build and deploy independent services that handle specific input/output operations.

  • Cluster deployment: This offers high availability and fault tolerance in applications by distributing workloads across multiple nodes. Cluster deployment aims to improve resource utilization and promote system resilience.

Conclusion

By leveraging advanced report delivery solutions, organizations are able to break down data silos and improve collaboration. Jaspersoft helps you extract maximum value from your business intelligence initiatives through flexible delivery options at scale. Let us help you make sure insights reach the right stakeholders exactly when they need them.

Try Jaspersoft for free for 30 days

Efficiently design, embed, and distribute reports and dashboards at scale with Jaspersoft.

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